FocalTRACK's Document Control Provides:

• Anytime / anywhere access

• Controlled and secure access (read, add, edit, etc) to documents

• Version control and rollback

• Document revision history

• Multiple file upload / download

• Check in / check out

• Document approvals

• Automatic e-mail notifications when documents are added or updated

• Stale/Expiration date

• Fax in or out

• Search and organization tools

• Custom folder structure

• Comprehensive audit trail reporting

• CD or DVD backups of your documents

Document Management/Control View: 

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The E-mail Risk

In the last several years e-mail has exploded to the point where it is becoming almost impossible to effectively manage. While e-mail is fine for general correspondence, it is not well suited for the distribution and coordination of documents due lack of structure and control capabilities, and as such, exposes the company to higher project risks.

FocalTRACK puts you in the drivers seat where you can manage your documents from in secure, centralized and controlled environment. With FocalTRACK, you are able to easily control access to project documents, manage document versions, report on user activity and track correspondence - all leading to reduced risk.

Utilizing the Best of E-mail

FocalTRACK recognizes the value of e-mail for quick and easy correspondence. FocalTRACK takes this into account by taking the best of what e-mail offers and balancing it with your document control requirements. One way FocalTRACK leverages e-mail is to send an e-mail notification when documents are added or updated. This way you can be instantly notified when changes occur. Once notified, you simply click on a link within the e-mail message and it will take you directly to the new or updated document located in FocalTRACK. This way we can take advantage of e-mail's quick notification capability while managing your team's documents from a centralized location.

FocalTRACK can go one step further by providing a e-mail address for each of your projects so that you can send documents by e-mail whenever necessary. FocalTRACK will store the e-mail messages and attached documents in a folder so they can be stored centrally with other key information. Now you can track all relevant e-mail correspondence from a central location.

Controlled Access

FocalTRACK provides a comprehensive and flexible security model that allows administrators to set unique permissions (read, add, edit, etc.) for users and groups for each folder. Also provided is a comprehensive audit trail reporting feature that tracks all site activity.